Privacy, Security and Respondent Rights
All of us at Justason Market Intelligence Inc (JMI) and Vancouver Focus® (a JMI re understand that our business success relies on our relationships with our research participants, whether they represent the general population, an employee group, the business community, a customer base, or other respondent group.
JMI upholds the 10 principles of the federal legislation known as Personal Information Protection and Electronic Documents Act (PIPEDA) and rules outlined in British Columbia’s Freedom of Information and Protection of Privacy Act (FOIPPA).
PIPEDA sets out principles for the collection, use and disclosure of personal information, which every organization in Canada must respond to by developing a Privacy Policy. Our policy is guided by PIPEDA, FOIPPA and by Canadian research industry standards.
We review this policy regularly and update as required.
Privacy Policy
Under Canadian and British Columbian rules, an organization is responsible for the protection and fair handling of personal information at all times within the company and in its dealings with third parties. JMI’s privacy procedures adhere to ten principles.
Principle 1 – Accountability
Organizations must designate an individual or individuals who are accountable for privacy compliance. JMI’s privacy officer is the firm’s senior-most researcher, Barb Justason. The privacy officer is accountable for overall compliance with privacy rules.
Principle 2 – Identifying Purposes for Collection of Personal Information
JMI will identify the purposes for which personal information is collected at or before the time the information is collected.
Principle 3 – Obtaining Consent for Collection, Use or Disclosure of Personal Information
The knowledge and consent of an individual are required for the collection and use of personal information.
Principle 4 – Limiting Collection of Personal Information
JMI will limit the collection of personal information to that which is necessary for the purposes identified by JMI. JMI will collect personal information by fair and lawful means.
Principle 5 – Limiting Use, Disclosure, and Retention of Personal Information
JMI will not use nor disclose personal information for purposes other than those for which it was collected, except with the expressed request or consent of the individual.
Principle 6 – Accuracy of Personal Information
Personal information will be as accurate and complete as is necessary for the purposes for which it is to be used.
Principle 7 – Security Safeguards
JMI will protect personal information by security safeguards appropriate to the sensitivity of the information.
Principle 8 – Openness Concerning Policies and Procedures
JMI will make readily available specific information about its policies and procedures relating to the management of personal information.
Principle 9 – Access to Personal Information
JMI collects personal information only for the purposes of the firm’s research assignments. That information remains personal only while contact information and responses to questions remain linked. Survey responses and contact information remain linked only for our panelists who have agreed to be contacted to complete our surveys. The panel tool is available to our panelists who wish to update their information with us.
Principle 10 – Challenging Compliance
An individual may address concerns about how JMI complies with its privacy policy by contacting the Privacy Officer.
If you have questions or comments about our privacy policy, please contact our Privacy Officer as follows:
In writing:
Attn: Privacy Officer
Justason Market Intelligence
2429 1055 West Georgia, Vancouver BC, V6E 3P3
By email: privacyofficer@justasonmi.com
Security Policies and Procedures
Protecting respondent and client data
Justason Market Intelligence (JMI) is dedicated to developing the most secure web-based data collection operations.
JMI rigorously addresses people, process, technology and physical security.
PEOPLE
- JMI’s team works hard to deliver secure research administration in our online, call-centre, and in-person survey operations.
- All full-, part-time and contract staff sign non-disclosure agreements and are briefed regularly about their responsibilities under that agreement.
PROCESSES
- At JMI all work routines and processes are secure. We have levels of access, monitoring, backup and recovery procedures to ensure that the data that need to be confidential remain confidential.
- JMI databases are located in Canada.
- JMI methodically backs up all databases. We guarantee the accuracy and safety of all data in our possession and on our servers.
- Client data are stored on our servers for the duration of our work with a client and for a period of up to one year. Thereafter, our client archives contain only anonymized research data, tabulations, and written reports. Clients can request the removal of their information from JMI servers at any time.
- Access to data, information, and system administration is limited by username and password or administrative privileges. Available two-factor authentication is enabled.
TECHNOLOGY
JMI’s security processes meet high security standards. Technological safeguards to protect electronic personal information include:
- Up-to-date firewalls and anti-virus software;
- Password protected screen savers;
- Available two-factor authentication;
- File encryption for sensitive communications;
- Secure and password-protected access to online client reporting functions;
- Unique password protected URL for secure viewing online live survey data: JMI will not provide this URL to any other person or entity.
- Limit of client access to survey data to aggregated groups.
PHYSICAL
- Professional spaces, including home offices, are protected by monitored security services.
- Professional spaces and cabinets are locked.
- Confidential material is shredded by a document destruction service.
Respondent Rights
Your participation in legitimate marketing, social or public opinion research is of critical importance to us. We value your honest feedback and your time. Your opinions help companies develop and improve new and existing products and services. Your opinions also assist governments and organizations advance policies in the public interest.
Our relationship with you is based on respect, trust, and goodwill. When you participate in research conducted by Justason Market Intelligence you can be assured that:
- You will not be sold anything or asked for money.
- Your privacy and the privacy of your answers will be respected and strictly preserved in accordance with the organization’s privacy policy and applicable federal and provincial laws.
- You will be contacted at reasonable times, but if the time is inconvenient, you may ask to be re-contacted at a more convenient time.
- You are entitled to know the approximate duration of the interview.
- Your decision to participate in a study, answer specific questions, or discontinue your participation will be respected without question.
- You will be informed in advance if the interview will be recorded and the intended use of the recording. You may choose not to proceed with the interview if you do not want it to be recorded.
- You are assured that the highest standards of professional conduct will be upheld throughout all stages of the study.
